Submission Process (institutional pre-selection)

Proposals must be submitted via the WWTF Funding Portal. All proposal information will be processed via this system. Proposals which arrive at WWTF any other way than the  WWTF Funding Portal will not be considered. 

Limitation of proposals submitted per institution

The number of submissions per institution is limited. In case you are a potential applicant, contact the service point at your institution listed below. 

Institution	Max. number of submissions
Very large scientific public universities (> 4500 scientific staff) (University of Vienna, Medical University of Vienna, TU Wien)	15
Middle-sized scientific public universities (1.000-4.500) (BOKU University, WU Wien) and Austrian Academy of Sciences (incl. sub-GmbHs)	10
Smaller scientific public universities (< 1.000) (VetMedUni) and Austrian Institute of Technology	5
Art universities, universities of applied sciences, private universities	3
All other institutions	2

Pre-selection at institutions and submission of a proposal via WWTF Funding Portal

Proposal submission by individual applicants without the authorization / pre-selection of their institution are not possible in this call. 

Submitting institutions have to pre-select and authorize the proposals to be submitted. The leadership of the institutions must send WWTF the e-mail addresses of those authorized to submit. For those applicants authorized by the institutions, WWTF will create a proposal (considering the limitations stated above).  Please note that the same person can only be involved in max. 2 proposals.

The submitting institution is free to define their own internal selection processes, given the scope of the call. 

For the proposal pre-selection at your institution, please contact (list will be completed in due course):

Institution	Contact	Internal Deadline
Academy of Fine Arts	tba	tba
Austrian Academy of Sciences (incl. sub-GmbHs)	tba	tba
Austrian Institute of Technology	tba	tba
BOKU University	tba	tba
Central European University	tba	tba
Complexity Science Hub Vienna	tba	tba
IHS	tba	tba
Ludwig Boltzmann Society	tba	tba
mdw - University for Music and Performing Arts	tba	tba
Medical University of Vienna	Astrid Pils, astrid.pils@meduniwien.ac.at	October 6, 2025
University of Applied Arts Vienna	tba	tba
University of Vienna	Michael Feichtinger michael.feichtinger@univie.ac.at	October 6, 2025
TU Wien	vr-forschung@tuwien.ac.at; wwtf@tuwien.ac.at	October 6, 2025
Vetmeduni	tba	tba
WIFO	tba	tba
WU Wien	Beate Hareter, forschungsservice@wu.ac.at	October 15, 2025