Submission Process
Proposals must be submitted via the WWTF Funding Portal. All proposal information will be processed via this system. Proposals which arrive at WWTF any other way than the WWTF Funding Portal will not be considered.
Limitation of proposals submitted per institution
Because the call is very open in terms of the project content, WWTF wants to avoid that the selection jury is overwhelmed by proposals.
As the call is very broad in terms of possible project content, WWTF reserves the right to limit the amount of propoals per institution. To avoid overvwhelm of the jury and to allow for manageable and fair evaluation processes, the number of proposals per institution is limited in the following way:
| Institution | Max. number of submissions |
| Very large scientific public universities (> 4500 scientific staff) (University of Vienna, Medical University of Vienna, TU Wien) | 15 |
| Middle-sized scientific public universities (1.000-4.500) (BOKU University, WU Wien) and Austrian Academy of Sciences (incl. sub-GmbHs) | 10 |
| Smaller scientific public universities (< 1.000) (VetMedUni) and Austrian Institute of Technology | 5 |
| Art universities, universities of applied sciences, private universities | 3 |
| All other institutions | 2 |
Pre-selection at institutions and submission of a proposal via WWTF Funding Portal
Proposal submission by individual applicants without the authorization / pre-selection of their institution are not possible in this call.
Submitting institutions have to pre-select and authorize the proposals to be submitted. The leadership of the institutions must send WWTF the e-mail addresses of those authorized to submit. For those applicants authorized by the institutions, WWTF will create a proposal (considering the limitations stated above). Please note that the same person can only be involved in max. 2 proposals.
The submitting institution is free to define their own internal selection processes, given the scope of the call.
For the proposal pre-selection at your institution, please contact (list will be completed in due course):
| Institution | Contact | Internal Deadline |
| Academy of Fine Arts | tba | tba |
| Austrian Academy of Sciences (incl. sub-GmbHs) | tba | tba |
| Austrian Institute of Technology | tba | tba |
| BOKU University | tba | tba |
| Central European University | tba | tba |
| Complexity Science Hub Vienna | tba | tba |
| IHS | tba | tba |
| Ludwig Boltzmann Society | tba | tba |
| mdw - University for Music and Performing Arts | tba | tba |
| Medical University of Vienna | tba | tba |
| University of Applied Arts Vienna | tba | tba |
| University of Vienna | tba | tba |
| TU Wien | tba | tba |
| Vetmeduni | tba | tba |
| WIFO | tba | tba |
| WU Wien | tba | October 15, 2025 |