Submit a Report
This manual concerns the system at https://fundingportal.wwtf.at/ (aka the new Funding Portal ). Reports for calls prior to 2022 must be submitted through the legacy system https://funding.wwtf.at/
Access the report form:
- Go to https://fundingportal.wwtf.at/ and login with your credentials.
- Click on "MY PROJECTS" in the top menu.
- Click the button "Project Record 1"
- Click on Tab "Reports"
- Click on "Edit Report" (orange button)
Tabs "Costs" and "Message Board" are not available yet.
Report form:
Tab Basic Information
... cannot be edited by grantees. It includes basic date about the grant and the report.
Tab Scientific Report
"Abstracts" can be edited in case you want to update them. However, you can leave them as they are.
"Highlights" of the project in the first year as well as "Challenges" in the project process are available as text boxes.
For the report on the "Project Progress", please download the template. We provide this section as document in order to allow for figures, charts, etc. (which is not possible in a online text form). The filled out template should be uploaded as PDF.
Tab Personnel and Institutions
Personnel and institutions from the contract are already listed. Please fill out this section first, because this data will then be available in the drop downs in the Costs tab.
The institutions are suggest automatically based on our database. If not available, pls. overwrite the suggestion and press "Enter".
Persons working on the project can be added here. Typically, persons listed as N.N. in the proposal / contracts are named here.
Tab Research Output
Publications resulting from WWTF project so far (i.e. direct output):
Select type of publication. If available, enter doi first, as it autocompletes the "Year" and "Full Reference" textbox. Check the appropriate boxes that apply to the publication.
The doi autocomplete function may not work for all publications that have a doi. For doi of the major publication outlets it should work.
In case that the publication is open access, the doi number is mandatory.
If no doi is available, a new field opens with the possibility to enter a PubMed or Arxiv ID. Note that this service should help you to automatically fill in the Full Reference field. It is neither mandatory to fill out that field nor can be guarantee that it works all the time as we rely on external databases for that purpose.
Other high-ranked publications of the WWTF project team, which are closely linked to the topic of the WWTF project:
Please provide information about publications that are not an outcome of the WWTF project in case that they are very relevant for the community and to you. Field is not mandatory. It has no relevance for the reporting on the project itself, but has the function to inform WWTF about other excellent publications of yours.
Works the same as for "Direct Publications".
Career steps of WWTF project team members:
Please enter career steps of team members.
New grants and awards:
Please enter new grants and awards team members have obtained.
New academic cooperation:
Please enter new academic cooperations that emerged in the context of the WWTF project.
Industrial outreach:
Enter information on industrial outreach such as patents.
Public outreach:
Please report public outreach activities in the context of the projects such as newspaper reports.
If, for example, theree was media report about the project on a specific day, the begin date and end date are the same.
Tab Costs
Here, all project expenditures of the projects need to be filled in.
Personnel costs:
Click (+) Personnel statistics/costs to add lines.
If the contrubution was inkind, costs claimed must left empty. Only FTE % is required in that case.
In case that the FTE change during the reporting period, generate an extra line via (+).
Non-personnel costs and overheads:
Report all non-personnel expenditures. Add as many lines as needed. Try to summarize expenditures, e.g. for workshop catering, not every position must be reported in detail.
Overheads:
Type in the amount of overheads the involded institutions have claimed.
Click "Submit Report" once you have completed the report. After submission, the report cannot be edited anymore. Submitting is only possible if all checkmarks are set green.
Tab Audit
Functionality will be added later.