ICT25 / Submission Guideline / Chapters to fill out

Basic Information

This chapter contains basic information about the proposal, including title, scientific disciplines involved, keywords, duration, and type of project (i.e., regular WWTF Project or Joint Project). Fill out fields as required.

Please note:

• Scientific Disciplines: Fields will be suggested as you type. WWTF uses the ÖFOS classification system of Statistik Austria.
• Joint Project: Please indicate if this proposal is a Joint Project, i.e. includes partners from Lower Austria with a higher share possible from the overall project budget. For details regarding team composition and budget distribution, please refergo to the “Call Specifications” document for this call.page.

Personnel and Institutions

This chapter contains information about the main parties in the project. Ideally, information about the PI&C and co-PIs have already been entered (see Section 5). However, this information can be changed at any time.

• Co-PIs can be added to the project. Please note the maximum of three PIs in the core team.
• Additional partner institutions beyond those of the core team members can be added under “Further Partner Institutions”. (The institutions of the PI&C and co-PIs are automatically added by the system.) Entering an additional institution provides the option of allocating budget to this institution in the “Budget” chapter. This may be important in case of collaboration with researchers at institutes other than those of the core team members
• A maximum of five different institutions may be involved in the proposal. This includes the institutions of the PI&C and co-PI(s).

Project

This chapter contains the part of the scientific work programme. Fill out the following fields (please note that the character limit includes spaces):

LaySummary summary:(max. 1,500 characters)
Please provide aan descriptionoverall project summary. Clearly state the research question and the aims of the team. Describe the most innovative aspects of your proposedproposal, and its potential relevance and impact. 

Introduction, background and state of the art (max. 2,500 characters)
What is the topic and broad background of this research project? What is the state of the art in this field? 

Research questions, hypotheses and objectives (max. 2000 characters)

What are the fundamental research questions/hypotheses that the project seeks to address? What are the goals the project seeks to achieve? Provide an outline of the scientific approach that will be used to address the questions and reach the objectives. The objectives should be achievable within the duration of your project. Please provide preliminary data and any relevant research experience. 

Expected results, novelty and relevance (max. 2000 characters)

What kind of advancements are expected to be gained from the research project? Which aspects of the proposed project are especially innovative? Describe the scientific relevance and the timeliness of the research project. Please note that the development of source code, systems or protocols should not be the main goal of the project; however, they are encouraged in the context of demonstrating the practical applicability of new scientific results.

Methods and feasibility (max. 2000 characters)

Specify the methodology intended to be used in order to answer the research question(s) and objective(s). Describe the basic working principles and concepts, and why the chosen approach/ specific mix of approaches is the most suitable for the generalresearch public.question. This will primarily be used by WWTF for communicating your work to non-experts for fundraising and public relations purposes. (1,000 characters)

Scientific abstract: Please provideInclude a conciseshort scientificassessment abstracton the feasibility of the project. This will be used in approaching reviewers. (2,000 characters)approach.

WorkRole programme:of team members and collaborative aspects (max. 1500 characters)

PleaseEach useteam member should describe his/her role in accomplishing the templategoal providedof forthe downloadteam. If applicable, which different disciplines are represented in the WWTFproject Fundingand Portal.which Thepartnerships headingsacross inresearch boldgroups and institutions will result from the project?  Which collaborative elements are mandatoryessential (detailsfor the project to succeed; what makes the team more than the sum of its individual contributions? A team member’s contribution should be integrated into the overall plan and guidingshould questionsnot canappear bemerely foundas ina the template). resource.

UploadPotential thefor completedinterdisciplinarity, documentapplication asto PDFother (max.research 8 pages including figures)

1. Introduction and State-of-the-art
   
2. Innovativeness and original contribution
3. Research questions, objectives and/or hypotheses
4. Methodological approaches and workplan
5. Expected outcomesfields and potential nextimpact (max. 1500 characters)

   How will the scientific advancements gained through this project benefit other research steps

fields
6. Projectthat teamare andbeyond interdisciplinarythe collaboration
immediate
7. References
scope

of the project? Describe how the knowledge, methods or technology developed in this project could further understanding or contribute to applications in other research disciplines.

Provide a brief statement how the results from this research project could contribute towards solving a recognised problem that affects broader society or the economy.  

Please note that potential sex/gender aspects of the research topic and gender balance in the research team should be considered throughout the application (see “Callthis Specifications” document)page). These should be briefly described where appropriate in the relevant sections. Further details will be required in the full proposal phase.

Ethical considerations:considerations (max. 500 characters)

 Indicate if ethical approval of an ethics committee or institutional review board is required for the project. If so, please describe the potential ethical aspects and upload the ethical approval(s) as a single PDF. There is no page limit for the approvals, but the document may not exceed 10 MB. If no ethical aspects are identified, please provide a brief statement. Describe the process and the involvement and awareness of the core team and staff. (500 characters).

An acknowledgement of receipt from the ethics committee/institutional review board must be submitted with the proposal. The final approval (“Votum”) must be submitted to WWTF the latest before project start.

DataReferences

Management:

In Wethis encouragechapter, applicantsup to consider15 key references relevant for the project can be added. Please note that these references should focus on the content of the proposal and brieflyis addressnot your personal publication list. The latter should be included in the followingCVs pointsof asthe appropriatecore (500team characters):members.

• WhatThe kindsystem can import publication data from external databases, e.g., by DOIs. For PubMed, use the number of accompanyingpubmed.gov. metadataFor arXiv, use only the numbers without “arXiv:”. Please note that this service is beta and documentationthus willdoes helpnot othersalways identify,work discover,perfectly. reuse,We and/orare reproduceworking theon researchimproving data?this feature.
• HowPlease willuse dataa uniform reference style. If you import references through the database lookup, use the style of the imported reference for sharingthe andreferences preservationentered be selected?
• When will data be shared?
• In which repositories will data be archived? How long will data be retained?
• What persistent identifiers (e.g., DOI) and usage licenses (e.g., CC BY) will be used?manually.

In case of funding, further details will be discussed during contracting. 

Budget

PleaseThe noteshort proposal requires only an overview budget for each participating institution. All institutions added in the followingchapter guidelines“Personnel forand Institutions” will be automatically listed in the budget:budget table.

• ForEnter the sum for personnel costs at each institution. Please consider that, in the full proposal, you will be required to enter the annual gross costs (employer and employee costs = gross costs) of all individual researchers. If you are unsure about the annual gross costs, anplease annualconsult your institutional research service. Due to projected inflation rates, the full proposal system will automatically calculate a 6% p.a. increase in salarysalaries over the lifetime of the project has been pre-programmed. This is intended to assist with planning only, and actual salaries should be paid according to institutional or collective agreements. Please use baseline salaries for your date you expect to start the project. The project should start the latest January 2025. Please contact your institutional Research Support in this matter.
• Non-personnel costs should not exceed 40% ofEnter the total requested budget.

Due to the budget size per project, WWTF does not pay overheads in this call

Personnel costs

• Click “Additional person” to individually add all persons who will work on the project. Please provide their name or select “is N.N.” if the role is to be filled (e.g., PhD candidate, Post Doc). Indicate the affiliation and staff category of each person using the dropdown menu. If an affiliation is not listed, return to the section “Personnel and Institutions” (see Section 6.2) and add the respective institution. Each person must be assigned to an institution.
• Specify if the person will be financed by WWTF or contribute on an in-kind basis, and indicate their yearly time commitment to the project for each year (full time equivalents). A mixture of WWTF and in-kind financing is permitted.
• For persons financed by WWTF, enter the annual salary that corresponds to 100% employment in the first year of the project (keep that in mind in particular for PhD candidates whose position is often calculated on a 0.75 basis). The total funding requested for each person will be automatically calculated.

Non-personnel costs

• Add rows to provide a concise overview of all non-personnel costs directlyfor relatedeach institution. For details about eligible costs, please refer the “Call Specifications” document.
• Up to the20% project.overhead Please select the institution and cost category from the dropdown menus. If an affiliation is not listed, return to the section “Personnel and Institutions” (see Section 6.2) and add the respective institution.
• Costs for basic infrastructure (rent, telephone) are not permitted. Costs for larger equipment essential for the project may only be requested on a pro rata basis that also takes into consideration the proportion of time that the equipment will be used for this project.
• WWTF strongly encourages open access publications. Costs for Article Processing Charges (APCs)costs may be requested.
claimed.
• CostsPlease forconsult datayour managementinstitutional purposesresearch (e.g.,service curation,also storage)in arethis eligible.regard.

BudgetThe persystem regionwill automatically calculate sums and ratios of the budget. 

• TheBased on the information provided, the share of the budget allocated to the regions “Vienna” and “Other” will automatically be shown for WWTF projects,projects and to the regions “Vienna”, “Lower Austria” and “Other” for Joint Projects.
• For regular“regular” WWTF projects, at least 70%80% (i.e., ≥80%) of the requested funding must be allocated to the region “Vienna”. Up to 30%20% (i.e., <20%) may be allocated to other partner(s), (including partners in Lower Austria.Austria).
• For Joint Projects, the budget allocated to the region “Vienna” must be at least 51%≥50%. The share of the budget allocated to the region “Lower Austria” maymust rangebe frombetween 30%20–50% to(i.e., 49%>20% and <50%). Up to 30%20% (i.e., £ 20%) may be allocated to any further partner(s) located in other regions (“Other”).

The

Costproportions overview

of

This is where you see allthe budget allocated to each institution, divided into personnel and non-personnel costs.costs are also shown. Please note that, in this call, non-personnel costs should not exceed 25% of the total budget.

The system will display an alert if the inserted amounts exceed the permitted funding distribution across regions or cost types.

Please note that changing the proposal between “WWTF Project” and “Joint Project” types will reset the budget table due to differing budget distribution requirements.

 Explanation of Cost Planning (max. 750 characters) 

Please provide details about the planned resource allocation

In the case of an invitation to submit a full proposal, there should not be significant changes in the requested budget compared to the short proposal. Exceptions are permitted but require justification.

Signatures

ExplanationSubmission of costthe planningproposal requires the signatures of the authorized person(s) at the host institutions of the PI&C and co-PIs (“Authorization”). Please consult your institutional research services regarding the person mandated to sign the proposals and plan sufficient time to obtain their signature. 

• PleaseEnter providethe name of each authorized person in the online form. This information will be included in the PDF to be signed.
• Download the PDF using the link “You can generate the signature sheet here”.
• Signatures may be provided in various formats:
  • Add a scanned or physical signature, and upload the form;
  • Insert an explanationelectronic ofsignature cost(e.g., planningA-Trust, principles,Handysignatur) alsoand indicatingupload accessthe toform. resourcesPlease note that areelectronically alreadysigned available.PDFs 1000cannot characters).be merged into a single document.

DisclosureUnlike ofproposals other applications for funding

• If you have applied for funding for this project (or parts thereof) at other organisations, please indicate this here. This will not impactin the evaluationprevious ofSubmission thisSystem, proposal.
signatures
• WWTF allowsfrom the simultaneouscore submissionteam ofare proposalsno atlonger otherrequired funding organisation. However, WWTF does not permit double funding. In case a project is approved for funding at both organisations, we will ask you to choosein the organisationnew fromFunding which you want to accept funding for the project.
• WWTF will perform a check with FWF regarding double funding. This means, FWF will receive the list of projects and check if a similar project has been submitted to FWF.

Portal.