Submit a Report - Vienna Research Groups

This manual concerns the system at https://fundingportal.wwtf.at/ (aka the new Funding Portal ). Reports for calls prior to 2022 must be submitted through the legacy system https://funding.wwtf.at/

Access the report form: 

Tabs "Cost Overview" and "Message Board" are not available yet. "Cost Overview" will provide an overview what you have received and spent over the course of the project.

A PDF of the current status of the report can be created at any time. The button is at the bottom of each page. Use this, for example, to provide your partners with the current status of the report / let them check the information in the report. This PDF will not be saved but created each time by the system. 

Report form: 

Tab Basic Information

Cannot be edited by grantees. It includes basic data about the grant and the report. 

Tab Scientific Report 
Tab Personnel and Institutions
Tab Research Output

The DOI autocomplete function may not work for all publications that have a DOI. For DOI of the major publication outlets it should work. 

In case that the publication is marked as open access, the DOI number is mandatory. Open Access means that the full text of the article is accessable (no paywall). 

If no DOI is available, a new field opens with the possibility to enter a PubMed (PMID) or Arxiv ID. Note that this service should help you to automatically fill in the Full Reference field. It is neither mandatory to fill out that field nor can be guaranteed that it works all the time as we rely on external databases for that purpose. Also note that PubMed Central IDs do not work. Use PMID!

Please note that the acknowledgement of WWTF as a funder in publications is mandatory. The details how to acknowledge are described in the funding contract. 

Tab Costs

Here, all project expenditures of the projects need to be filled in. 

Click "Submit Report" in the Costs Tab once you have completed the report. After submission, the report cannot be edited anymore. Submitting is only possible if all check marks are set green.  

The Submit Button is only available in the Costs Tab! 

Tab Audit

Functionality will be added later. 


Revision #11
Created 21 March 2025 13:37:13 by Petra Steinkogler
Updated 14 April 2025 13:08:07 by Michael Strassnig