Submit a Report - Projects
This manual concerns the system at https://fundingportal.wwtf.at/ (aka the new Funding Portal ). Reports for calls prior to 2022 must be submitted through the legacy system https://funding.wwtf.at/
Access the report form:
- Go to https://fundingportal.wwtf.at/ and login with your credentials.
- Click on "MY PROJECTS" in the top menu.
- Click the button "Project Record 1"
- Click on Tab "Reports"
- Click on "Edit Report" (orange button)
Tabs "Cost Overview" and "Message Board" are not available yet. "Cost Overview" will provide an overview what you have received and spent over the course of the project.
Report form:
Tab Basic Information
- Cannot be edited by grantees. It includes basic data about the grant and the report.
Tab Scientific Report
- "Highlights" of the project in the first year as well as "Challenges" in the project process are available as text boxes.
- "Open Science Activities and Data Management":
- Please describe if you produce or, in other form, "own" data in your project which can be made open for a secondary use by others? (if you use data only secondary with no rights attached to share them, pls. indicate it (e.g., AMDC data)).
- What are your plans so far to make the data acessable according to the FAIR principles.
- Are there any other open science related activities that your plan to take in the next year / took within the reporting period?
WWTF wants to raise awareness about the importance of open data. Hence, we want to inform us about data practices in the projects via reporting.
- For the report on the "Project Progress", please download the template. We provide this section as document in order to allow for figures, charts, etc. The filled out template should be uploaded as PDF.
- "Abstracts" can be edited in case you want to update them. However, you can leave also them as they are.
Tab Personnel and Institutions
- Personnel and institutions stated in the contract are already listed. Please fill out this section first, because the data entered here will then be available in the drop downs in the Costs tab.
- The institutions are suggested automatically based on our database. If not available, pls. overwrite the suggestion and press "Enter".
- Persons working on the project have to be added here by name.
Tab Research Output
Publications resulting from WWTF project so far (i.e. direct output):
- Select type of publication. If available, enter DOI first, as it autocompletes the "Year" and "Full Reference" textbox. Check the appropriate boxes that apply to the publication.
The DOI autocomplete function may not work for all publications that have a DOI. For DOI of the major publication outlets it should work.
In case that the publication is marked as open access, the DOI number is mandatory. Open Access means that the full text of the article is accessable (no paywall).
If no DOI is available, a new field opens with the possibility to enter a PubMed (PMID) or Arxiv ID. Note that this service should help you to automatically fill in the Full Reference field. It is neither mandatory to fill out that field nor can be guaranteed that it works all the time as we rely on external databases for that purpose. Also note that PubMed Central IDs do not work. Only use PMID.
Please note that the acknowledgement of WWTF as a funder in publications is mandatory. The details how to acknowledge are described in the funding contract.
Other high-ranked publications of the WWTF project team, which are closely linked to the topic of the WWTF project:
- Please provide information about publications that are not an outcome of the WWTF project in case that they are very relevant for the community and to you. This field is not mandatory. It has no relevance for the reporting on the project itself, but is an opportunity to inform WWTF about other excellent publications of yours.
- Works the same as for "Direct Output".
Career steps of WWTF project team members:
- Please enter career steps of team members.
New grants and awards:
- Please enter new grants and awards team members have obtained.
New academic cooperation:
- Please enter new academic cooperation that emerged in the context of the WWTF project.
Industrial outreach:
- Enter information on industrial outreach such as patents.
Public outreach:
- Please report public outreach activities in the context of the projects such as newspaper reports, workshops, invited talks.
- If, for example, there was a media report about the project on a specific day, the begin date and end date are the same.
Tab Costs
- Here, all project expenditures of the projects need to be filled in.
Personnel costs:
- Click (+) Personnel statistics/costs to add lines.
- If the contribution was in-kind, costs claimed must be left empty. Only FTE % is required in that case.
- In case that the FTEs change during the reporting period, generate an extra line via (+).
Non-personnel costs and overheads:
- Report all non-personnel expenditures. Add as many lines as needed. Try to summarize expenditures, e.g. for workshop catering. Not every position must be reported in detail.
Overheads:
- Type in the amount of overheads the involved institutions have claimed.
Click "Submit Report" in the Costs Tab once you have completed the report. After submission, the report cannot be edited anymore. Submitting is only possible if all check marks are set green.
Tab Audit
Functionality will be added later.
A PDF of the current status of the report can be created at any time. The button is at the bottom of each page. Use this, for example, to provide your partners with the current status of the report / let them check the information in the report. This PDF will not be saved but created each time by the system.