Create Roles (PI / Co-PIs) for a Proposal

This is applicable to Short Proposals of project calls as well as other one-stage calls (except VRG). For full proposals, roles are transferred from the short proposal phase. 

WWTF requires information only about the researchers in the project’s core team, i.e., the PI&C and up to two co-PIs.

In two stage calls, further researchers beyond the core team may also take part in the project, either funded by WWTF or with in-kind contribution. Some information about these further researchers will be required in the full proposal, however, this will not include CVs. 

How to invite PIs & Co-PIs to the proposal:

Step 1: Invite the PI&C and co-PIs

  1. Go to the tab “Personnel and Institutions” in the proposal
  2. Invite a “Principal Investigator and Coordinator” by providing their contact information.

Step 2: Complete your “Profile”

The PI&C and all co-PIs must complete “My Profile”If you are creating a project on behalf of others and are not part of the Core Team, you do not need to provide this information.

  1. Upon login, go to “My Profile” in the top menu to fill out or update your profile. This information needs to be entered only once and can then be used for multiple proposals or in future calls.

Step 3: Complete your “Role”

Go to “My Proposal & Roles” in the top menu. Under “My Roles”, click on your role below the title of the proposal.

Please note that the information entered here should be specific to the project. If you are participating in multiple proposals that requires different subsets of your expertise, please tailor the information according to the project.

As the Funding Portal automatically relays entered information about the PI&C and co-PIs into subsequent parts of the proposal, we recommend that the core team members fill out these sections early (e.g., institutions of the core team members are automatically added to the budget).


Revision #1
Created 12 May 2025 07:51:37 by Michael Strassnig
Updated 12 May 2025 08:01:07 by Michael Strassnig