Submission Guideline

This application must be submitted by the early career researcher. In order to submit the proposal, WWTF requires a letter of intent (LOI) from the host institution and a signature from the authorising person at the Viennese institution involved (either host or home institution).

Register & Login

Register 

Please complete your profile as early as possible because your profile information is used in the other parts of the proposals.

Login

Create a new proposal

  1. Go to “Calls” in the top menu
  2. Select the ME/CFS Call 2026 "ME/CFS Fellowships" Call
  3. Click “Create new proposal” à a new proposal will be created. Please note that a maximum of one application per applicant is permitted in this call.
  4. Once created, you will find your application under “My Proposals & Roles” in the top menu. You can delete your application at any time. Applications that are not submitted will be deleted automatically after the submission deadline.

The Funding Portal will save your entries and changes automatically. You can pause data entry at any time. All information will be available again upon your next login.

Provide your personal data

Step 1: Go to “Personnel and Institutions”

Step 2: Complete your “Profile”

Applicants need to complete the section “My Profile”. 

  1. Go to the tab “My Profile” in the top menu to fill out or update your profile. This information needs to be entered only once.
    • Please upload or update your CV based on the template provided: wwtf_cvtemplate_project.docx
    • This is a standardized CV for WWTF projects. Please delete the section not relevant for your application accordingly.

Step 3: Complete your “Role”

Curriculum Vitae and List of Publications

Please use the CV template provided. This is the correct template:"All other calls: wwtf_cvtemplate_project.docx". Please remove or rename the categories not relevant for your application

Do not exceed 2 pages for the CV, as the system will not accept the upload of documents longer than 2 pages

Fill out the proposal

The proposal can be accessed under"My Proposals and Roles" in the top right menu. 

The proposal is comprised of five chapters (each under a tab):

A chapter with a red alert symbol indicates that it is incomplete. Within the marked chapter, click on the red symbol(s) beside individual sections to highlight the fields requiring attention.  A green checkmark symbol indicates that the information in the chapter is complete.

Please note that the symbols might not refresh immediately even if the information in the chapter is complete. Changing to another chapter and going back to the other will refresh the symbol. 

Chapters to fill out

Basic Information

This chapter contains basic information about the proposal, including title, scientific disciplines involved, keywords and duration.

Please note:

Personnel and Institutions

This chapter contains information about the applicant and the host institution

Project

In this chapter, details about the Fellowship will be asked

Lay summary of your Fellowship activities: Please provide a description of your Fellowship that is suitable for the general public. This will primarily be used by WWTF for communicating your work to non-experts for fundraising and public relations purposes. (1,000 characters)

Scientific description of your Fellowship activities: Please provide a concise scientific abstract of the project. (2,000 characters)

Expertise: This section should primarily focus on you as the researcher, demonstrating your capability, maturity, and suitability for the proposed fellowship. What key skills and knowledge do you currently possess that are essential for successfully executing the fellowship? How does your past experience and current expertise specifically prepare you to perform your work during the time of the fellowship? (5,000 characters)

Workplan: Reflect on (1) What do you want to achieve, (2) Why the work you will do during your fellowship is important for your field and (3) What specific new research methods, techniques, or tools will you be able to acquire or master during the fellowship? What is the timeline for your fellowship? (7,000 characters)

Career Aspects: How does the fellowship fit into your long-term academic goals? How do you expect this fellowship to accelerate your career trajectory and your professional network? (5,000 characters)

Ethical considerations: Indicate if ethical approval of an ethics committee or institutional review board is required for the project. If so, please describe the potential ethical aspects and upload the ethical approval(s) as a single PDF. There is no page limit for the approvals, but the document may not exceed 10 MB. If no ethical aspects are identified, please provide a brief statement. (500 characters).

Please note that potential sex/gender aspects of the research topic and should be considered throughout the application (see “Call Specifications” document). These should be briefly described where appropriate in the relevant sections. 

If ethical approval has already been obtained, please upload the appropriate documents. In case a new ethical approval is pending, an acknowledgement of receipt from the ethics committee/institutional review board must be submitted with the proposal. The final approval (“Votum”) must be submitted to WWTF at latest before the start of the fellowship.

Data Management: We encourage applicants to consider and briefly address the following points as appropriate (500 characters):

Use of generative AI (max. 500 characters)

Please describe if and how GenAI has been used in developing your research proposal. Please see further details here.

Budget

Please note the following guidelines for the budget:

Due to the budget size for the Fellowship, WWTF does not pay overheads in this call

Before filling out the budget, please ensure that all information relating to your profile, your role in the project, and the host institution has been completed. If this information is incomplete, neither you nor your host institution will be shown.

Personnel costs

Please be aware that the system automatically calculates the aliquot sums for your 6 month research stay

Non-personnel costs

Cost overview

This is where you see all budget divided into personnel and non-personnel costs. 

Explanation of cost planning

Disclosure of other applications for funding

Signatures

Applications require the signatures of the authorized person(s) at the home/host institutions located in Vienna.

Submit the proposal

Once all symbols in all chapters are marked by green checkmarks, the proposal can be submitted. The “Submit” button is at the bottom of the “Signatures” chapter. The PI&C will receive an automatic confirmation email when the Funding Portal receives the completed submission.

No changes are possible after the application has been submitted. After the indicated deadline, submission is no longer possible. Unsubmitted proposals will be excluded from the ensuing evaluation process and deleted shortly after the submission deadline.

You can access your submitted proposal as PDF on the page “My Proposals and Roles”. 

Contact

Missbach.jpg Liu.jpg

Benjamin Missbach | benjamin.missbach@wwtf.at | Tel.: +43 1 402 31 43 19

Grace Liu | grace.liu@wwtf.at | Tel.: +43 1 402 31 43 12